Municipal resources, managed digitally and easy to use

Community centre, sports facility, barbecue area, locker: the services already exist – what costs is administering them. That is exactly what kolula addresses: making rooms, spaces and equipment digitally bookable, accessible and flexible to use. Straightforward to introduce, without a major IT project.

The effort sits in the enquiry, the approval and the key

The enquiry for the community centre arrives by telephone or email. Occupancy is tracked in a list, approval needs a round of coordination, and the confirmation goes back by email. And then it continues: the key sits at the town hall and has to be collected during opening hours, someone has to remember the return, and by Monday nobody knows whether the barbecue area was actually used on Saturday. Every single step is small – together they tie up exactly the capacity that is already scarce in administration.

That is exactly what kolula makes digital

Enquiry, approval, payment, access and return run in a single process – with no software to install and without you having to rebuild the way you work. It embeds into your existing website via a link.

• Set up and configure: create rooms, spaces, equipment, usage rules, user groups and access once, and adjust them at any time
• Book and pay: citizens, clubs and other users book or enquire online – additional services and payment run digitally alongside
• Manage and steer: keep bookings, additional services and reports centrally in view and step in where needed
• Use and access: access digitally on request – via a locking system or an automated key depot, with digital check-in and check-out

For municipalities, cities and towns

The focus of this page is on municipalities – other public-law organisations work with the same building blocks. What you get out of it: less effort, better service and more from what you already have. Without a lengthy procurement process.

• Relieve administration: automate recurring steps – fewer emails, phone calls and rounds of coordination
• Improve service: check availability and enquire or book online at any time – simply and transparently
• Use resources better: make rooms, spaces and equipment visible and put existing capacity to better use
• Additional income: simplify letting and make economic use of existing potential
• Steer usage safely: document usage traceably and allocate scarce resources fairly

Community centre, sports facility, barbecue area

Manage and let public rooms and spaces digitally – community centres, event rooms, sports facilities, barbecue areas and whatever else gets allocated. With kolula ROOM: everything you need for managing your spaces, without unnecessary complexity.

• Show availability online
• Book rooms directly or submit reservation enquiries
• Manage bookings centrally and steer approvals individually
• Handle contracts, payments and receipts automatically
• Integrate digital access where you want it

From locker to digital service point

Provide lockers, dispensing stations, sports equipment lending and further municipal services digitally and make them flexible to use. With kolula STATION: everything you need for your digital dispensing and access points, without additional staff effort.

• Make compartments and services available online
• Book or reserve directly
• Manage usage centrally
• Enable digital access without a handover in person
• Handle payments online
• Combine with kolula ROOM where useful

Start simply, extend step by step

Start with one service – usually the one that causes the most effort – and add further use cases once it holds. Without a new IT project and without a lengthy procurement process. Which building blocks fit depends on the service: kolula ROOM for rooms and spaces, kolula STATION for dispensing and lending, kolula KEY for key handover. One platform, many possibilities.

Related kolula solutions

Frequently asked questions

Digital services for your municipality.

In 30 minutes we look at which rooms, spaces and services you already allocate today and where the effort arises.